Administrative Support Officer – Ottery – Department Of Education

About the Role

The Department of Education is seeking a dedicated Administrative Support Officer to join its team in Ottery, a vibrant suburb located in Cape Town. In this role, you will be essential in providing comprehensive administrative support within the circuit office, ensuring that daily operations run smoothly and efficiently. Your contributions will directly impact the education landscape, enhancing support for schools and promoting effective communication between all stakeholders. This role is not just about paperwork; it is about making a difference in the lives of learners and educators across the circuit.

As an Administrative Support Officer, you will take on a variety of tasks that are crucial to the functioning of the district circuits. By developing and maintaining processes that streamline operations, you will play a vital role in improving the overall efficiency of the circuit office. Your work will help ensure that information flows seamlessly, reports are compiled accurately, and essential administrative duties are executed diligently, ultimately supporting the educational mission of the Department of Education.

About the Department

The Department of Education is committed to providing quality education to all South Africans. Its mandate encompasses the oversight of educational institutions, the implementation of educational policies, and the promotion of initiatives that foster learning and development. Working within this department means being part of a team dedicated to improving educational outcomes, advocating for learners, and ensuring that schools have the resources they need to thrive.

What You’ll Do

• Provide administrative support services to the circuit management team.
• Develop and maintain efficient processes and systems for the circuit office.
• Ensure effective flow of information and documentation to and from the circuit.
• Prepare and verify documentation and reports from various stakeholders.
• Monitor and evaluate the performance of the circuit office against set objectives.
• Assist in the planning and execution of workshops and large meetings.
• Manage records and maintain an organized filing system.
• Conduct basic research and compile reports on educational providers.
• Liaise with stakeholders regarding administrative matters and departmental policies.
• Support procurement activities and document management related to the circuit.

What You’ll Need

• National Senior Certificate (or equivalent) and 3 years of relevant clerical or administrative experience.
• Knowledge of provincial and national education strategies and relevant legislation.
• Proficiency in relevant software applications and sound computer skills.
• Strong organizational, planning, and time management abilities.
• Excellent written and verbal communication skills.
• Ability to conduct basic research and analyze documents.
• Capability to work under pressure and make sound judgments.
• Experience in managing procurement and administrative tasks.

How to Apply

Please submit your application before the closing date, as late applications will not be considered.