About the Role
The Department of Basic Education is seeking a dedicated and detail-oriented Administrative Support and Coordination professional based in Johannesburg. This role plays a pivotal part in the effective management of the administrative functions within the office of the executive authority. By coordinating reporting and documentation, the successful candidate will contribute to the transparency and efficiency of government operations, ensuring that projects align with stakeholder expectations and community needs.
In this position, you will be at the heart of public service, working closely with various internal and external role players. Your efforts will directly support the executive authority in managing critical projects and initiatives that benefit the community. This is an opportunity to make a meaningful impact while developing your skills in a dynamic government environment.
About the Department
The Department of Basic Education is committed to ensuring quality education for all South African learners. Its mission is to create an inclusive and effective education system that empowers individuals and strengthens communities. Working in this department means being part of a team that is dedicated to enhancing the educational landscape of the country, making a significant difference in the lives of many.
What You’ll Do
- Coordinate all reporting and documentation to support the collection and review of events in the portfolio.
- Produce reports for project status and portfolio review meetings.
- Manage administrative activities within the executive authority’s office.
- Collect project information and coordinate the day-to-day steps of the portfolio management process.
- Liaise with internal and external stakeholders on matters relating to the executive authority’s portfolio.
- Facilitate events and portfolio reviews of key projects and programs.
- Provide support services to the executive authority and supervise employees to ensure effective operations.
- Implement and maintain controls and procedures for protecting information systems assets.
What You’ll Need
- An appropriate Degree or equivalent qualification at NQF level 6.
- A minimum of 3 years’ experience at middle management or below, preferably in a relevant field.
- Broad knowledge of the functional areas covered by the executive authority’s portfolio.
- Proven management competencies and an understanding of the political and parliamentary processes in South Africa.
- Proficiency in computer literacy.
How to Apply
Please refer to the application instructions below.
Looking for more South African government jobs? Browse the latest vacancies on JobsSouthAfrica.co.za. If you are applying for the first time, read our Complete Guide to Applying for Government Jobs in South Africa, covering the Z83 form, certified copies, CV format, interview tips and more.
Requirements
An appropriate Degree or equivalent qualification at NQF level 6.3 years’ experience below Middle management (Assistant Director)/ Middle management level.
Broad knowledge and understanding of the functional areas covered by the executive authority’s portfolio.
Proven management competencies.
Working knowledge of the political and parliamentary processes in South Africa.
Computer literacy.
Job Duties
The incumbent will be responsible to Co-ordinate all reporting and documentation supports the collection and review of events in the portfolio and produce all reporting requirements identified by the Stakeholders, Executive Sponsors, and Executive Management and Manage the administrative activities within the office.Produce reports used to drive project status and portfolio review meetings and manage the administrative activities within the office of the executive authority.
Collect project information, applying tools, and coordinating the day-to-day steps of the portfolio management process and liaise with internal and external role players with regard to matters relating to the portfolio of the executive authority.
Facilitate events/program/portfolio review of key projects/programs and Render a Cabinet/executive council support service to the executive authority.
Work with project and program managers on compliance, templates and best practices and implements and maintains the necessary controls and procedures to cost effectively protect information systems assets from intentional or inadvertent modification, 157 disclosure, or destruction.
Provide protocols services to the Executive Authority (EA).
Supervise employees.
