Administrative Clerk Supervisor – Pretoria – South African Police Service

About the Role

The South African Police Service is seeking a dedicated Administrative Clerk Supervisor to join their team in Pretoria. This essential role is pivotal in maintaining an efficient filing system, ensuring that vital documents are systematically classified, stored, and easily retrievable. By safeguarding records and managing correspondence, the Administrative Clerk Supervisor contributes significantly to the overall performance of the Organisational Performance Monitoring Subsection. The work done in this position is crucial for supporting transparency and accountability in public service, directly impacting the community’s trust in its governmental institutions.

As the Administrative Clerk Supervisor, you will play a key role in streamlining administrative processes and coordinating logistical arrangements for meetings and engagements. This position not only requires a keen eye for detail but also demands strong interpersonal skills, ensuring effective communication within the department and with external stakeholders. By managing performance-related submissions and maintaining records of reporting compliance, you will help uphold the standards of public service in South Africa.

About the Department

The South African Police Service is committed to ensuring a safe and secure environment for all citizens. With a mandate to uphold the law and protect communities, the department plays a vital role in promoting public safety and maintaining order. Working here means being part of a dedicated team that is focused on making a positive difference in the lives of South Africans. The work is meaningful and impactful, allowing employees to contribute to the greater good of society.

What You’ll Do

• Maintain an efficient filing system for documents in accordance with approved management policies.
• Ensure that performance-related submissions and supporting evidence are accurately filed and easily accessible.
• Implement a reminder system to track reporting deadlines and submissions.
• Manage incoming and outgoing correspondence and coordinate distribution of reporting documentation.
• Compile statistics related to reporting compliance and submission trends.
• Prepare meeting agendas, attendance registers, and minutes for various engagements.
• Draft routine correspondence and perform general administrative duties to support departmental functions.
• Develop and maintain a performance information-related database.
• Provide coordination support for personnel-related administrative matters.

What You’ll Need

• Competency in the core functions of the post.
• Proficiency in at least English and one other official language.
• Citizenship of South Africa, with documentary proof required at the interview.
• Grade 12/Senior Certificate/NCV Level 4 or equivalent qualification.
• At least four years of experience in a similar role.
• An applicable three-year Diploma/Degree (NQF level 6 or higher) is advantageous.
• A valid driver’s license for a light motor vehicle is a plus.
• Strong knowledge of relevant public service prescripts.
• Excellent verbal and written communication skills.
• General computer literacy, including MS Office applications.
• Strong analytical, organizational, and planning skills, with the ability to work under pressure.

How to Apply

Please refer to the application instructions below to submit your application.