About the Role
The National Prosecuting Authority is seeking an Administrative Clerk based in Mthatha, specifically at the CPP: Mount Frere office. This role is pivotal in ensuring that the administrative functions of the office run smoothly and efficiently. As an Administrative Clerk, you will provide essential support to various teams and contribute to the effective delivery of justice services in the community. Your work will directly impact the lives of citizens by helping maintain an organized and responsive office environment.
In this role, you will execute a variety of administrative tasks that are crucial for the day-to-day operations of the office. This position not only requires strong organizational skills but also offers a chance to make a difference in public service. By maintaining effective communication and administrative systems, you will help facilitate the processing of court services and administrative support, thereby supporting the legal framework that governs our society.
About the Department
The National Prosecuting Authority is responsible for ensuring justice is served and that the rule of law is upheld across South Africa. With a mandate to prosecute criminal cases on behalf of the state and to uphold the rights of all individuals involved in the justice process, the Department plays a vital role in maintaining public safety and confidence in the legal system. Working here means being part of a dedicated team that strives to make South Africa a safer place for all its citizens.
What You’ll Do
- Provide high-quality administrative support to the office’s daily operations.
- Organize and maintain an efficient administrative system for the office.
- Draft correspondence for public inquiries and communications with other organizations and state departments.
- Liaise with corporate services regarding all matters related to administrative functions.
- Assist legal staff with administrative support relating to finance, logistics, and human resources.
- Handle mail delivery, photocopying, faxing, and the dispatch of documents.
- Provide court administration services and assist in managing court rolls.
- Compile and submit monthly reports and statistics.
- Maintain case records and ensure they are up-to-date and accessible.
What You’ll Need
- A Grade 12 qualification or equivalent is required.
- Demonstrable competency in professional and accountable work.
- Strong planning and organizational skills, with effective written and verbal communication abilities.
- General computer literacy, including proficiency in MS Word, Excel, PowerPoint, and Outlook.
- Excellent interpersonal skills and the ability to communicate effectively with diverse groups.
- A capacity to work independently while managing multiple tasks efficiently.
How to Apply
Please refer to the application instructions below.
Requirements
Grade 12 or equivalent.Demonstrable competency in acting Independently, Professionally, Accountable and with Credibility.
Sound planning and organizing skills, written and verbal communication.
General computer literacy skills and knowledge in programs MS Word; Excel; PowerPoint and Outlook.
Good people skills.
Strong interpersonal and communication skills.
Ability to act independently.
Job Duties
Provide high-quality administrative support to the office.Design and keep a well-organized administrative system for the office.
Execute a wide variety of administrative tasks.
Draft correspondence to the members of the public, other organisations and State departments.
Liaise with corporate services with all matters pertaining to the administrative functioning of the office.
Provide administrative support to the legal staff, pertaining to finance, logistical and human resources.
Deliver mails, photocopying, faxing, receiving and dispatching documents.
Provide court administration services.
Assist with the efficient management of court rolls.
Submit monthly reports and statistics.
Provide case records services.
