About the Role
The Administration Officer role at the Department of Transport and Public Works in Wynberg, Western Cape, is designed for those who are passionate about making a difference in public service. This position is integral to ensuring the smooth administrative operations of the office, impacting both the community and the effectiveness of government services. Your work will directly support various units, helping to maintain efficient processes and meet deadlines that serve the public interest.
Working in Wynberg, you will be part of a dynamic team dedicated to excellence in administration and service delivery. The role is crucial in managing records, preparing important documents, and liaising with stakeholders, ensuring that the department operates seamlessly. Your contributions will not only enhance the efficiency of the office but also foster a culture of innovation and accountability within the public service.
About the Department
The Department of Transport and Public Works plays a vital role in developing and maintaining infrastructure that supports the mobility and connectivity of communities across the Western Cape. Its mission is to provide safe, reliable, and accessible transport systems while ensuring that public works projects contribute to socio-economic development. Working here means you are part of a broader vision aimed at improving the quality of life for all South Africans.
This department is committed to transparency, compliance, and effective resource management. By joining this team, you will participate in meaningful work that not only enhances your professional skills but also contributes to the greater good of society.
What You’ll Do
- Implement administrative operations and support activities within the office.
- Draft submissions, reports, and memoranda for the unit.
- Manage records and documents both manually and electronically.
- Assist in processing subsistence claims and maintain tracking of incoming work.
- Liaise with stakeholders to ensure effective communication.
- Administer leave arrangements and process related documentation.
- Oversee office equipment maintenance and repairs.
- Provide logistical services to the functional unit.
- Ensure compliance with risk management practices and office regulations.
- Coach and guide staff on best practices in administration.
What You’ll Need
- An undergraduate qualification in Office Management, Business Management, or Administration Management at NQF Level 6.
- A minimum of 1 year’s experience in administration.
- Knowledge of various filing systems and public service regulations.
- Familiarity with the Public Finance Management Act (PFMA) and National Treasury Regulations.
- Strong planning, organizing, and analytical skills.
- Excellent verbal and written communication abilities.
- Proficiency in MS Office applications and general computer literacy.
- A commitment to integrity, accountability, and customer focus.
How to Apply
Applications compliant with the “Directions to Applicants” above must be submitted online at the application link provided below.
Requirements
An undergraduate qualification in Office Management and Technology/ Business Management/ Administration Management at NQF Level 6 as recognised by SAQA.A minimum of 1 years experience in administration is required.
Extensive knowledge of various filing systems.
Knowledge of the Public Service Regulations.
Knowledge of Office Administration methodologies.
Knowledge and Understanding of departmental legislation and Prescripts.
Knowledge of the Public Finance Management Act (PFMA) and National Treasury Regulations.
Knowledge of Supply Chain Management processes.
Willingness to travel and work extended hours.
Required skills and competencies: Planning and organising.
Analytical thinking.
Problem Solving.
Financial Administration.
Financial Administration.
Office Administration Time Management.
Planning.
Interpersonal.
Verbal and Written Communication.
Teamwork.
Customer Focus.
Multi-Tasking.
MS Office (MS Word, Excel, PowerPoint).
Computer literacy.
Patriotic, Honesty, Integrity and Accountability.
Job Duties
The successful candidate will be responsible for, amongst others, the following specific tasks: Implement the administrative operations of the office.Perform general administrative activities in support of the unit.
Draft submissions, reports, submissions, memorandums and minutes for the unit).
37 Conduct records and document management both manually and electronically.
Provide support in completing and processing of subsistence claims.
Keep track of all incoming work and ensure that all deadlines are met.
Liaise with all stakeholders relevant to the office.
Administer leave arrangements.
Process forms and documents related to claims, payments, invoices and consultant fees relevant to the office.
Type correspondence as and when required.
Oversee office equipment and organise maintenance and repairs as required.
Provide logistical services in the functional unit.
Ensure innovation and service delivery within the Unit.
Ensure the implementation of effective risk and compliance management practices.
Ensure the implementation of effective risk and compliance management practices.
Ensure effective and efficient management of human, physical and financial resources within the Unit.
Coach and guide staff on best practices and compliance with regulatory requirements.
