About the Role
The Department of Education is looking for dedicated individuals to fill five positions as Administration Officers in Human Resource Development across various locations in the Eastern Cape, including Alfred Nzo West, Amathole East, Joe Gqabi, OR Tambo Coastal, and Sarah Baartman. This role is pivotal in enhancing the efficiency and effectiveness of human resource services, contributing directly to the development of our educational workforce. By supporting training programs and managing personnel records, you will play a vital part in shaping a skilled and motivated education sector, making a tangible difference in the lives of learners and educators in South Africa.
As an Administration Officer, you will be engaged in various administrative tasks that are crucial for the daily operations of the department. Your work will not only facilitate the implementation of training and development initiatives but also ensure that the administration of performance management services is conducted seamlessly. The role is designed for individuals who are organized, self-driven, and possess a strong sense of integrity, making it an excellent opportunity to serve the community while growing your career in public service.
About the Department
The Department of Education is committed to providing quality education and training for all South Africans. Its mission is to create an inclusive and effective educational environment that fosters learning and personal growth. By working in this department, you will be part of a larger mission that aims to improve educational outcomes and uplift communities across the country. Your contributions will help in building a skilled workforce that will empower future generations.
What You’ll Do
- Provide administrative support for human resource and performance management services.
- Assist in the implementation of training and development programs according to approved plans.
- Process bursary applications in line with departmental policies.
- Maintain accurate records and filing systems for correspondence and data.
- Liaise with internal and external stakeholders regarding procurement of goods and services.
- Manage stock control of office supplies and maintain the asset register.
- Assist with travel arrangements and maintain personnel records and attendance registers.
- Capture and update expenditure reports and check the correctness of travel claims.
What You’ll Need
- A 3-year undergraduate qualification in Human Resource Management, Training, Public Management, or Administration (NQF 6) as recognized by SAQA.
- A minimum of 3-5 years of relevant experience in a Human Resource Management environment.
- Proficiency in computer literacy and data management.
- A valid driver’s license and willingness to travel.
- Strong verbal and written communication skills, with a good understanding of the legal framework governing human resources.
- Ability to work independently and as part of a team, demonstrating professionalism and integrity.
How to Apply
Please forward your application, quoting the relevant reference number, to the link quoted in the specific advertisement below.
Requirements
An appropriate (3-year) undergraduate NQF 6 in Human Resource Management/ Training/ Public Management/ Administration as recognised by SAQA.A minimum of 3-5 years’ relevant experience in Human Resource Management environment.
Computer Literacy.
A Valid Driver’s license and willingness to travel is essential.
Knowledge of clerical duties, practices as well as the ability to capture data, operate computer and collect statistics.
Computer Literacy Skills.
Planning and organisation.
Language.
Good verbal and written communication skills.
Honesty and integrity.
Professionalism.
Self–driven.
Teamwork.
A good knowledge and understanding of legal framework governing Human Resources.
Knowledge of Education Sector will be added advantage.
Job Duties
Assist in providing human resource and performance management administration services.Assist to provide human resource development administration services.
Assist in providing administration of IQMS performance management services.
Implement all training and development programmes in line with approved plans.
Process bursaries in line with the departmental policy.
Resolve problems of motivation and control with minimum guidance from manager.
Record, organise, store, capture and retrieve correspondence and data (line function).
Update registers and statistics.
Handle routine enquiries.
Make photocopies and receive or send facsimiles.
Distribute documents/packages to various stakeholders as required.
Keep and maintain the filing system for the component.
Type basic letters and/or other correspondence when required.
Keep and maintain the incoming and outgoing register of the component.
Liaise with internal and external stakeholders in relation to procurement of goods and services.
Obtain quotations, complete procurement forms for the purchasing of standard office items.
Stock control of office stationery.
Keep and maintain the asset register of the component (district offices).
Maintain a leave register for the component.
Keep and maintain personnel records in the component.
Keep and maintain the attendance register of the component.
Arrange travelling and accommodation.
Capture and update expenditure in the component.
Check correctness of 162 subsistence and travel claims of officials and submit to manager for approval.
Allocate and ensure quality of work.
Personnel development.
Assess staff performance.
Apply discipline.
