Administration Clerk Supervisor – Pretoria – South African Police Service

About the Role

The South African Police Service is currently seeking a dedicated Administration Clerk Supervisor to join their team at the Head Office in Pretoria. This essential role is designed for individuals who are passionate about supporting the public service and contributing to the safety and well-being of communities throughout South Africa. The Administration Clerk Supervisor will play a pivotal role in maintaining the operational efficiency of the office, ensuring that all administrative processes are executed flawlessly.

In this position, you will be responsible for a variety of administrative tasks, including drafting important correspondence and managing an effective filing system. By ensuring that documents are meticulously maintained and deadlines are tracked, you will directly support the Component Head in their vital work. This role not only contributes to the internal functioning of the South African Police Service but also impacts the larger community by facilitating better governance and accountability within the public service.

About the Department

The South African Police Service is committed to upholding the law and ensuring safety and security across the nation. With a mission to prevent crime and maintain public order, the department plays an integral role in fostering trust and cooperation between law enforcement and the communities they serve. Working within this department means being part of a larger effort to create a safe environment for all citizens, making your contributions meaningful and essential.

What You’ll Do

• Draft letters and documents related to Crime Registrar products, ensuring clarity and accuracy.
• Quality check and proofread all incoming and outgoing correspondence prior to submission.
• Maintain a systematic filing system for effective document classification, storage, and retrieval.
• Implement a reminder system to ensure timely reporting of deadlines and submissions.
• Compile administrative-related statistics to track compliance and submission trends.
• Coordinate logistical arrangements for meetings and travel for the Component Head.
• Prepare meeting agendas, attendance registers, and minute-taking documentation.
• Provide general administrative support to enhance office functionality.

What You’ll Need

• Proficient in English and at least one other official language.
• A South African citizen with documentary proof to be provided at the interview.
• Grade 12/Senior Certificate/NCV Level 4 or equivalent qualification.
• A minimum of four years’ experience in a similar administrative role.
• An applicable three-year Diploma/Degree (NQF level 6 or higher) is advantageous.
• General computer literacy, including proficiency in MS Office applications.
• Strong interpersonal skills and the ability to communicate effectively, both verbally and in writing.

How to Apply

Direct your application to the following addresses: Postal Address: Private Bag X94, Pretoria, 0001 OR Physical Address: No 463 Prieska Street, Erasmuskloof, Pretoria, 0001 OR E-Mail address: [email protected]/[email protected] and [email protected]