About the Role
The Administration Clerk Supervisor position at the Department of Public Works and Infrastructure in Cape Town is a pivotal role that contributes significantly to the efficiency and effectiveness of public service operations. This position is based in the vibrant city of Cape Town, a hub of culture and development in the Western Cape. By taking on this role, you will be instrumental in managing the Program Management Centre’s daily functions, ensuring that services are delivered efficiently to meet the needs of the community.
In this role, you will coordinate the logistics for foreign visits and oversee adherence to crucial documentation protocols. Your efforts will ensure that all operations run smoothly, which is vital for maintaining the integrity and professionalism of the public service. This position is an opportunity to make a tangible impact on the lives of South Africans while working in a reputable government job that values accountability and excellence.
About the Department
The Department of Public Works and Infrastructure is dedicated to delivering quality infrastructure and property management services that enhance the lives of South Africans. With a mission to promote sustainable development and improve government efficiency, this department plays a critical role in shaping the country’s infrastructure landscape. Working here means being part of a team committed to public service and community well-being.
What You’ll Do
- Oversee the daily operations of the Program Management Centre, ensuring efficiency and compliance.
- Coordinate all foreign visits in collaboration with the Head Office.
- Ensure adherence to all categories of MISS documents related to operational activities.
- Communicate and liaise with headquarters regarding VIP movements.
- Manage and control allocated human, physical, and financial resources effectively.
What You’ll Need
- A minimum of four years’ relevant experience in administrative roles.
- A Grade 12/Senior Certificate or equivalent qualification (NQF Level 4).
- Proficiency in English and at least one other official language.
- A three-year Diploma/Degree (NQF Level 6 or higher) will be advantageous.
- Valid driver’s license for a light motor vehicle is beneficial.
- Strong verbal and written communication skills alongside general computer literacy.
- Ability to work under pressure and extended hours when necessary.
How to Apply
Please refer to the application instructions below.
Requirements
Applicants must display competency in the core functions of the post.Be proficient in at least English and one other official language.
Be a citizen of the Republic of South Africa of which documentary proof must be furnished on the day of the interview.
Be in possession of Grade 12/ Senior Certificate/ NCV Level 4 or equivalent qualification (NQF Level 4 as recognised by SAQA).
Be a citizen of the Republic of South Africa of which documentary proof must be furnished on the day of the interview.
At least four (4) years’ experience in the field of the post.
An applicable three (3) year Diploma / Degree (NQF level 6 or higher as recognised by SAQA) as well as relevant training courses in the field of the post will serve as an added advantage.
A valid driver’s license for at least a light motor vehicle will serve as an added advantage.
Knowledge, Skills and Competencies: Knowledge of relevant prescripts applicable to the Public Service.
Good verbal and written communication skills.
General Computer literacy (MS Word, MS Excel, MS Office, MS PowerPoint, MS Outlook).
Demonstrate competency in acting independently, professionally, accountable and with credibility.
Good verbal and written communication skills.
Strong interpersonal skills.
Report writing.
Presentation Skills, Problem-solving, Sound Planning, organising, and Administration skills.
Strong Analytical Skills and Facilitation Skills.
Be willing to work under pressure and extended hours.
Job Duties
Monitor an efficient and practical rendering of Program Management Centre’s duties.Coordinate all Foreign visits in conjunction with PPS: Head Office.
Monitor the adherence to all categories of MISS documents.
Liaise with HQ pertaining to daily movements of the VIPs’.
Manage and exercise control over human, physical and financial resources allocated to the post.
