About the Role
The Department of Health is seeking dedicated individuals for the role of Administration Clerk Production in Durban. This role plays a vital part in supporting Auxiliary Services, ensuring that operations run smoothly and efficiently. As a member of this team, you’ll be contributing to the overall functionality of healthcare services, which directly impacts the well-being of the community. Your work will help ensure that essential services are provided without delay, making a real difference in the lives of many South Africans.
Located in the vibrant city of Durban, this position offers a unique opportunity to engage with various stakeholders and facilitate administrative processes that are crucial for maintaining high standards in public service. By providing vital administrative support, you will be at the heart of the department’s mission to deliver accessible and quality healthcare to all citizens.
About the Department
The Department of Health is committed to promoting and ensuring the health of all South Africans through effective healthcare services. Its mission encompasses a broad range of responsibilities, including the development and implementation of health policies, the provision of essential health services, and the management of healthcare resources. Working within this department means being part of a team that strives to enhance public health and improve the quality of life for communities across the nation.
What You’ll Do
- Provide comprehensive administrative support to Auxiliary Services.
- Arrange accommodation and flight bookings through various service providers.
- Compile and manage the VA2 documentation for the section.
- Record all incoming mail and invoices from stakeholders.
- Prepare submissions as per departmental requests.
- Issue and manage access cards for staff and visitors.
- Maintain a proper filing system and ensure efficient record-keeping.
- Perform switchboard relief duties and handle customer inquiries promptly.
- Take messages and distribute them accurately to the relevant personnel.
- Supply basic information regarding departmental services to customers.
What You’ll Need
- A Senior/Grade 12 certificate.
- Experience in clerical and administrative duties is advantageous.
- A National Diploma or Degree will serve as an added advantage.
- Understanding of the legislative framework governing the Public Service.
- Proficiency in administrative procedures and policies.
- Computer literacy in MS Word, Outlook, Excel, and PowerPoint.
- Knowledge of filing systems and archives.
- Ability to work under pressure with strong interpersonal skills.
- Excellent planning, organization, and communication skills (both verbal and written).
How to Apply
Please submit your application before the closing date as late applications will not be considered.
Requirements
A Senior/Grade 12 certificate.Experience in clerical and administrative duties will serve as an added advantage.
A National Diploma/Degree will serve as an added advantage.
Knowledge and understanding of the legislative framework governing the Public Service.
Knowledge of administrative procedures and policies.
Computer literacy in MS word, Outlook, Excel and Power point.
Knowledge of filing systems and archives.
Knowledge of cell phone administration.
Ability to work under pressure; strong interpersonal relations; planning and organising skills; communication (verbal and written) skills.
Job Duties
Provide administrative support to Auxiliary Services.Arrange accommodation and flight bookings through service providers.
Compile VA2 of the section.
Record all incoming mail and invoices from Stakeholders.
Prepare and compile submissions as per the request.
Issuing of access cards to staff and visitors.
Order access cards and keep registers.
Ensure proper filing system.
Perform switchboard relief duties.
Ensure that customers are referred to promptly and correctly.
Take messages and administer the correct distribution thereof.
Supply basic information to customers regarding the Departmental services.
To render administrative support through the provision of Registry services in the Provincial Office.
Proper maintenance and implementation of approved filing system.
Handling of incoming and outgoing mail.
The controlling of insured and registered mail.
Relieve on the switchboard duties.
Ordering and distributing of stationery.
