Administration Clerk – Pretoria – South African Police Service

About the Role

The South African Police Service (SAPS) is seeking a dedicated Administration Clerk to join its team in Pretoria. This role is crucial for ensuring the smooth flow of administrative processes within the department, thereby enhancing the overall efficiency of public service operations. The work you do will directly support the procurement and supply chain management processes, contributing significantly to the effective delivery of services to the community and reinforcing the commitment to safety and security in South Africa.

As an Administration Clerk, you will be at the heart of the team’s operations, processing procurement requisitions, managing stock levels, and ensuring compliance with organizational policies. Your efforts will help maintain accountability and transparency in the management of government resources, which is vital for fostering public trust and confidence in government institutions.

About the Department

The South African Police Service is dedicated to maintaining peace and security throughout the nation. By working in this department, you will play a vital role in supporting law enforcement efforts and contributing to the safety of communities across South Africa. The SAPS aims to create a safer environment by ensuring that all operational aspects, including procurement and inventory management, are handled meticulously and efficiently.

What You’ll Do

• Administer and process procurement requisitions, ensuring adherence to Supply Chain Management procedures.
• Coordinate the acquisition, receipt, inspection, and distribution of equipment and stock.
• Monitor and track procurement applications to maintain compliance with organizational policies.
• Maintain adequate stock levels through needs assessments and effective inventory control.
• Process invoices and supplier payments, ensuring accurate financial administration.
• Maintain and update procurement systems, supplier databases, and asset management records.
• Compile and submit relevant reports and documentation related to procurement and inventory.
• Ensure effective record management and compliance with procurement policies and procedures.

What You’ll Need

• Grade 12/Senior Certificate/NCV Level 4 or equivalent qualification (NQF level 4 as recognized by SAQA).
• Proficiency in English and at least one other official language.
• General computer literacy skills (MS Word, MS Excel, MS Office).
• Strong verbal and written communication skills.
• Demonstrated ability to work independently and professionally.
• Good planning, organizing, administrative, and problem-solving skills.
• Strong interpersonal skills and a customer-focused mindset.
• Willingness to work under pressure and extended hours.

How to Apply

Please refer to the application instructions below.