Administration Clerk – Pretoria – South African Police Service

About the Role

The South African Police Service is seeking a dedicated Administration Clerk to join their team in Pretoria. This vital role involves supporting the Chief Risk Officer (CRO) by managing a variety of administrative tasks that ensure smooth operations within the department. The Administration Clerk will be instrumental in coordinating schedules, preparing documentation, and maintaining efficient filing systems. By facilitating key meetings and communication, this role directly contributes to enhancing the effectiveness of public service in safeguarding communities across South Africa.

Located in the vibrant city of Pretoria, this position allows you to play an essential part in the public sector, where your efforts will help improve the overall operation of the South African Police Service. It is an opportunity for individuals who are organized, proactive, and eager to support a mission that is crucial for maintaining safety and security in our society.

About the Department

The South African Police Service is dedicated to providing a professional service to the communities it serves. With a mission to prevent, combat, and investigate crime, the department plays a critical role in ensuring public safety and upholding the law. Working in this environment offers a chance to contribute to meaningful change and support initiatives that protect the rights and lives of citizens across the nation. The department fosters a culture of integrity and accountability, making it a rewarding place to build a career in public service.

What You’ll Do

• Coordinate the CRO’s calendar, scheduling appointments and executive meetings.
• Prepare meeting agendas, gather documentation, and take minutes during meetings.
• Book boardrooms and manage catering and audiovisual equipment.
• Type, format, and proofread confidential memos, presentations, and reports.
• Receive, screen, and route incoming and outgoing communications such as emails, calls, and mail.
• Maintain secure physical and digital filing systems for sensitive documents.
• Obtain quotations, prepare procurement forms, and order office supplies and IT equipment.
• Process subsistence and travel claims, handle petty cash, and track office budgets.
• Arrange travel logistics, including flights, accommodation, and transportation for the CRO and staff.
• Compile detailed travel itineraries and prepare necessary travel documents.

What You’ll Need

• A minimum of four years’ relevant experience in administration.
• A Grade 12/Senior Certificate/NCV Level 4 or equivalent qualification.
• Proficiency in English and at least one other official South African language.
• Knowledge of relevant prescripts applicable to the Public Service.
• Strong verbal and written communication skills.
• General computer literacy, particularly in MS Office applications.
• Ability to work independently and handle pressure with professionalism and credibility.
• Strong interpersonal skills and competencies in report writing and problem-solving.

How to Apply

Applications may be hand-delivered, as follows: 152 Johannes Ramakhoase Street, Telkom Towers North, Pretoria. Application must be deposited into the box available at the reception area. Applications forwarded by post to be addressed to The Section Head: Corporate Support, (Attention: Captain Pretorius / W/O Tshabalala), Corporate Support, South African Police Service, Private Bag X 94, Pretoria, 0001 or e-mailed to [email protected].