About the Role
The Department of Women, Youth and Persons with Disabilities is seeking dedicated individuals for the role of Administration Clerk (Production) in Polokwane, Bronkhorstspruit, and Hartbeespoort. This position offers an exciting opportunity to contribute to the public service by providing essential administrative support that facilitates the smooth operation of the department’s functions. As you engage in your daily tasks in these vibrant communities, your work will play a crucial role in enhancing the effectiveness of government services and ensuring that citizens receive the support they need.
In this role, you will be at the heart of administrative operations, responsible for a variety of clerical tasks that keep the department running efficiently. Whether you are updating registers, managing correspondence, or providing supply chain management support, your contributions will significantly impact the lives of South Africans. By ensuring that processes are streamlined and well-organized, you will help create a more responsive and effective public service.
About the Department
The Department of Women, Youth and Persons with Disabilities is committed to promoting the rights and empowerment of these groups within South Africa. Its mandate focuses on ensuring that women, youth, and persons with disabilities have equal access to opportunities and services. Working in this department provides a sense of purpose and fulfillment as you contribute to meaningful change in society, advocating for inclusivity and equality.
What You’ll Do
- Provide general clerical support services, including recording, organizing, and storing correspondence and data.
- Assist with routine inquiries and manage the filing system and document registers.
- Support supply chain management by liaising with stakeholders and managing procurement processes.
- Maintain the asset register and exercise stock control of office supplies.
- Offer personnel administration support, including managing leave and attendance records.
- Aid in financial administration by capturing expenditure and checking travel claims.
- Type letters and other correspondence as needed, contributing to efficient communication within the department.
What You’ll Need
- A Senior/Grade 12 certificate or relevant qualification.
- Understanding of clerical functions and proficiency in data capturing and computer operations.
- Basic knowledge of Human Resource practices and financial operating systems, such as PERSAL and BAS.
- Familiarity with the legislative framework governing the Public Service.
- Strong interpersonal skills, flexibility, and the ability to work collaboratively in a team.
- Good verbal and written communication skills, along with strong planning and organizing abilities.
- A commitment to accountability and ethical conduct in all aspects of work.
How to Apply
Applicants are urged to choose one of the methods provided below to submit their applications.
Requirements
A Senior/Grade 12 certificate or relevant qualification.Knowledge of clerical functions and practices, as well as the ability to capture data, operate a computer and collate administrative statistics.
Basic knowledge and insight of Human Resource prescripts.
Knowledge of basic financial operating systems (PERSAL, BAS, LOGIS, etc.
).
Knowledge and understanding of the legislative framework governing the Public Service.
Knowledge of working procedures in terms of the working environment.
Interpersonal relations, flexibility and teamwork.
Basic knowledge of problem solving and analysis.
People and diversity management, client orientation and customer focus.
Computer 140 literacy, planning and organising, and language skills.
Good verbal and written communication skills.
Accountability and ethical conduct.
Job Duties
The incumbent will be responsible for rendering administrative support services.Render general clerical support services, including recording, organising, storing, capturing and retrieving correspondence and data, updating registers and statistics, and handling routine enquiries.
Make photocopies, receive and send facsimiles, distribute documents and packages to various stakeholders as required, and keep and maintain the filing system and the incoming and outgoing document register of the component.
Type letters and other correspondence when required.
Provide supply chain management support services, including liaising with internal and external stakeholders on the procurement of goods and services, obtaining quotations and completing procurement forms for the purchasing of standard office items.
Exercise stock control of office stationery and keep and maintain the asset register of the component.
Provide personnel administration clerical support services, including maintaining the leave register, personnel records and attendance register of the component, and arranging travelling and accommodation.
Provide financial administration support services, including capturing and updating expenditure, checking the correctness of subsistence and travel claims of officials and submitting them to the manager for approval, and handling telephone accounts and petty cash for the component.
