About the Role
The KwaZulu-Natal Division of The High Court is offering a vital role for an Administration Clerk in Pietermaritzburg. This position plays a crucial part in ensuring that the administrative functions of the court run smoothly, directly impacting the efficiency of the legal processes that serve the community. By joining this team, you will contribute to the fair and effective administration of justice in South Africa, helping to uphold the rule of law and support citizens in accessing legal services.
As an Administration Clerk, you will be at the heart of operations, providing essential clerical support that facilitates communication and organization within the court system. Your work will ensure that documents are properly recorded, stored, and retrieved, thus maintaining the integrity of the judicial process. This role not only offers a chance to develop your skills in a meaningful environment but also allows you to play a key part in fostering public trust in the legal system.
About the Department
The KwaZulu-Natal Division of The High Court is dedicated to delivering justice and upholding the rights of all individuals within its jurisdiction. The court is responsible for handling a variety of legal cases, from civil to criminal matters, ensuring that every case is heard fairly and justly. Working in this department means being part of a public service commitment to transparency, accountability, and support for the communities of KwaZulu-Natal.
The mission of the court extends beyond legal proceedings; it aims to make justice accessible for all South Africans. As a member of this department, you will contribute to initiatives that promote public awareness of the law, support for victims, and the overall improvement of judicial services.
What You’ll Do
- Provide general clerical support services to the court and its components.
- Record, organize, store, and retrieve correspondence and data efficiently.
- Maintain registers and statistics, keeping thorough documentation.
- Manage incoming and outgoing documents, ensuring timely distribution and follow-up.
- Keep a complete and efficient filing system for all records.
- Type correspondence and letters as required by the management team.
- Assist with supply chain clerical support, including procurement of office supplies.
- Support personnel administration by maintaining records and processing travel arrangements.
- Provide logistical and secretarial support for meetings, including minute-taking and correspondence management.
- Ensure that the asset register for the component is up-to-date and accurate.
What You’ll Need
- A Grade 12 certificate is essential for this position.
- No prior experience is required, making it an excellent opportunity for recent school leavers.
- A valid driver’s license will be advantageous.
- Knowledge of registry processes, storage and retrieval procedures, and legislative frameworks governing the public service.
- Proficiency in Microsoft Office and strong communication skills are essential.
- Capable of problem-solving, time management, and interpersonal interactions.
How to Apply
Applications can be sent via email to the address provided below.
Requirements
Applicants should be in possession of a Grade twelve (12) certificate.No experience required.
A driver’s license will serve as an added advantage.
Knowledge and skills: Knowledge of working procedures in terms of the working environment, registry processes and practice, storage and retrieval procedures in terms of the working environment, understanding of legislative frameworks governing the Public Service, filling system, mail procedure manual, promotion of access to information Act, National archives and Batho Pele Principles.
Skilled in computer literacy (Microsoft Office), communication, numeracy, interpersonal skills, problem solving, analysing, time management and administrative skills.
Job Duties
Render general clerical support services.Record, organise, store, capture and retrieve correspondence and data, update registers and statistics, receive, determine nature of request/documents and distribute all incoming and outgoing documents and follow-up on outstanding matters, keep a complete filing system and does filing and tracing of documents for the manager and the component (where required), type letters and/or other correspondence when required, keep and maintain the incoming and outgoing document register of the component (district offices), provide supply chain clerical support services within the component, handle sub-inventory controller for the manager’s office, liaise with internal and external stakeholders in relation to procurement of goods and services, handle the procurement of standard office items like stationery, refreshments, etc.
by obtaining quotations and completing procurement forms, keep and maintain the asset register of the component (district offices), provide personnel administration clerical support services within the component, maintain a leave register for the component, keep and maintain personnel records and attendance register within the component, make suitable travel arrangements and check that the relevant documentation on receipts correspond with the arrangements (e.
g.
accommodation, flight scheduling, passports, visas, etc.
), process travel and subsistence claims for the manager and members of the Unit, provide administrative support service, provide logistical arrangements to meetings, provide secretariat support services to the meetings, compile minutes and memos, handle incoming and outgoing office correspondence, ensure a proper filling system for all the records and provide support with stationery supplies within the sub-directorate.
