About the Role
The Department of Education is seeking a dedicated Administration Clerk: Education Services Operations based in the vibrant city of Mthatha in the Eastern Cape. This role is integral to the smooth operation of educational services, ensuring that vital administrative functions are performed efficiently. By becoming part of this team, you will contribute to the betterment of education in your community, providing essential support that helps educators and learners alike thrive.
As an Administration Clerk, you will play a crucial role in managing correspondence, data, and various administrative tasks that keep the education services running smoothly. Your work will directly impact the delivery of educational resources and services, helping to foster a conducive learning environment for students across the region. This position is perfect for individuals who are organized, detail-oriented, and passionate about supporting the public service in South Africa.
About the Department
The Department of Education is committed to delivering quality education and promoting lifelong learning. With a focus on fostering an inclusive and equitable educational environment, the department strives to empower learners and educators through effective governance and support. Working within this department means being part of a mission that truly makes a difference in the lives of South Africans, paving the way for a brighter future through education.
What You’ll Do
- Record, organize, and store correspondence and data for education services.
- Update registers and statistics critical to educational operations.
- Handle routine inquiries and provide information to stakeholders.
- Manage the distribution of documents and packages as required.
- Maintain an efficient filing system and ensure proper documentation.
- Assist with procurement processes by obtaining quotations and completing forms.
- Control office stationery stock and maintain the asset register.
- Organize travel and accommodation for officials and manage related claims.
- Keep records of personnel attendance and maintain the leave register.
- Handle telephone accounts and petty cash for the component.
What You’ll Need
- A Grade 12 certificate is required for this position.
- Effective communication skills, both written and verbal, with a good command of English.
- Knowledge of the Public Finance Management Act (PFMA), Treasury Regulations, and relevant public service legislation.
- Strong reasoning, mathematical skills, and the ability to solve problems creatively.
- Ability to manage multiple tasks and work effectively under pressure.
- Familiarity with the Education Sector is an added advantage.
How to Apply
Please forward your application, quoting the relevant reference number, to the link quoted in the specific advertisement below.
Requirements
A grade 12 certificate with no experience required.Effective communication skills (written and verbal skills) and a good command of English language Knowledge and understanding of PFMA, Treasury Regulations, Public Service Act and Employment of Educator Act.
Effective verbal and written communication skills.
Well-developed reasoning mathematical, innovative thinking as well as problem solving ability, ability to execute variety of tasks and be able to work under pressure.
Knowledge of Education Sector will be added advantage.
Job Duties
Record, organise, store, capture and retrieve correspondence and data (line function).Update registers and statistics.
Handle routine enquiries.
Make photocopies and receive or send facsimiles.
Distribute documents/packages to various stakeholders as required.
Keep and maintain the filing system for the component.
Type basic letters and/or other correspondence when required.
Keep and maintain the incoming and outgoing register of the component.
Liaise with internal and external stakeholders in relation to procurement of goods and services.
Obtain quotations, complete procurement forms for the purchasing of standard office items.
Stock control of office stationery.
Keep and maintain the asset register of the component (district offices).
Maintain a leave register for the component.
Keep and maintain personnel records in the component.
Keep and maintain the attendance register of the component.
Arrange travelling and accommodation.
Check correctness of subsistence and travel claims of officials and submit to manager for approval.
Handle telephone accounts and petty cash for the component.
