Administration Clerk – Arcadia – South African Police Service

About the Role

The South African Police Service (SAPS) is seeking a dedicated Administration Clerk to join their team at the Midcity Building, located at 540 Pretorius Street in Arcadia, Pretoria. This role is vital in ensuring the smooth operation of administrative functions that support the overall mission of the SAPS. You will play an essential part in maintaining accurate records, managing correspondence, and facilitating logistical arrangements. Your contributions will directly enhance the efficiency of services provided to the community, furthering the public service mandate of safety and security.

In this position, you will support various administrative tasks that are crucial for the effective running of the SAPS. By organizing travel bookings, maintaining filing systems, and compiling reports, you will help streamline processes that ultimately benefit citizens across South Africa. The role not only supports the internal workings of the department but also ensures that the SAPS can effectively respond to the needs of the public, making your job a meaningful one.

About the Department

The South African Police Service (SAPS) is committed to ensuring the safety and security of all citizens. With a mandate to uphold law and order, the department works tirelessly to prevent crime and protect the rights of individuals. Working within the SAPS means being part of a vital public service that aims to foster a sense of safety, security, and community trust across South Africa. Your role as an Administration Clerk will contribute to these overarching goals, allowing you to make a tangible impact in your community.

What You’ll Do

• Maintain accurate records of monthly and quarterly reports submitted by provinces
• Organize and manage an efficient filing system
• Compile itineraries and advance forms for departmental travel
• Arrange travel bookings and accommodations as needed
• Manage calendars and take minutes during meetings
• Ensure quality control of correspondence between the Section Head and Section Commander
• Compile progress reports in alignment with SAPS policies
• Handle logistical arrangements for departmental meetings
• Administer telephonic accounts for the sub-section
• Analyze and consolidate information related to victim-friendly services
• Maintain a database tracking stations with and without victim-friendly rooms
• Manage Human Resource Management-related administrative tasks

What You’ll Need

• Competency in the core functions related to the position
• Proficiency in English and at least one other official South African language
• Citizenship of South Africa, with documentary proof required at the interview
• A minimum of a Grade 12/Senior Certificate/NCV Level 4 or an equivalent qualification
• Relevant courses in administration will be an added advantage
• General computer literacy, including MS Word, MS Excel, MS PowerPoint, and Outlook
• Strong verbal and written communication skills
• Excellent planning, organizing, administrative, and problem-solving abilities
• Strong interpersonal skills with a customer-focused approach
• Ability to work under pressure and willingness to extend hours when necessary

How to Apply

Direct your application to the following addresses: Physical Address: Midcity Building, 540 Pretorius Street, Arcadia 0007. Postal Address: PO Box 12, Pretoria, 0001.