About the Role
The Department of Education is actively seeking motivated individuals for the position of Admin Officer: PMDS & IQMS at their Head Office in Zwelitsha. This role plays a pivotal part in enhancing human resource and performance management administration within the department, making a significant impact on the delivery of public service in the Eastern Cape. By providing essential HR services, you will help foster an environment where educators and staff can thrive, ultimately benefiting the entire community.
As an Admin Officer, you will become a key contributor to the department’s mission of improving educational outcomes across South Africa. This role is not just about paperwork; it is about creating a supportive framework for employees, which in turn ensures that learners receive the quality education they deserve. Your efforts will directly influence the efficiency and effectiveness of the department, making this a rewarding career choice for anyone passionate about public service.
About the Department
The Department of Education is dedicated to providing quality education and fostering an inclusive learning environment for all South Africans. With a mission to enhance the educational landscape, the department plays a vital role in shaping policies and implementing programs that support learners, educators, and administrative staff across the province. Working here means being part of a larger vision that prioritizes educational excellence and community development, making every day fulfilling and impactful.
What You’ll Do
- Provide comprehensive administration support for human resource and performance management functions.
- Maintain and organize personnel records, ensuring data accuracy and confidentiality.
- Manage the administration of performance management systems, including IQMS.
- Liaise with internal and external stakeholders regarding procurement and office supplies.
- Update registers and maintain statistics relevant to human resource functions.
- Handle routine inquiries and maintain a well-organized filing system.
- Assist with travel arrangements and capture expenditure for departmental activities.
- Evaluate staff performance and support personnel development initiatives.
What You’ll Need
- An appropriate (3-year) undergraduate qualification in Human Resource Management, Training, Public Management, or Administration recognized by SAQA.
- A minimum of 3-5 years of relevant experience in a Human Resource Management environment.
- Proficiency in computer systems and practical knowledge of PERSAL or similar HRM platforms.
- A valid driver’s license and a willingness to travel as required.
- Strong verbal and written communication skills, coupled with honesty and integrity.
- Ability to demonstrate professionalism, teamwork, and self-drive.
- Knowledge of the legal framework governing Human Resources and an understanding of the Education Sector will be beneficial.
How to Apply
Please forward your application, quoting the relevant reference number, to the link quoted in the specific advertisement below.
Requirements
An appropriate (3-year) undergraduate NQF 6 in Human Resource Management/ Training/ Public Management / Administration as recognised by SAQA.A minimum of 3-5 years’ relevant experience in Human Resource Management environment.
Computer Literacy.
Practical working knowledge of PERSAL or any HRM related system.
A Valid Driver’s license and willingness to travel is essential.
Relevant PERSAL Certificates will be an added advantage.
Knowledge of clerical duties, practices as well as the ability to capture data, operate computer and collect statistics.
Computer Literacy Skills.
Planning and organisation.
Language.
Good verbal and written communication skills.
Honesty and integrity.
Professionalism.
Self – driven.
Teamwork.
A good knowledge and understanding of legal framework governing Human Resources.
Knowledge of Education Sector will be added advantage.
Job Duties
Provide human resource and performance management administration.Provide human resource development administration services.
Provide performance management administration services.
Provide administration of IQMS performance management services.
Resolve problems of motivation and control with minimum guidance from manager.
Record, organise, store, capture and retrieve correspondence and data (line function).
Update registers and statistics.
Handle routine enquiries.
Make photocopies and receive or send facsimiles.
Distribute documents/packages to various stakeholders as required.
Keep and maintain the filing system for the component.
Type basic letters and/or other correspondence when required.
Keep and maintain the incoming and outgoing register of the component.
Liaise with internal and external stakeholders in relation to procurement of goods and services.
Obtain quotations, complete procurement forms for the purchasing of standard office items.
Stock control of office stationery.
Keep and maintain the asset register of the component (district offices).
Maintain a leave register for the component.
Keep and maintain personnel records in the component.
Keep and maintain the attendance register of the component.
Arrange travelling and accommodation.
Capture and update expenditure in component.
Check correctness of subsistence and travel claims of officials and submit to manager for approval.
Handle telephone accounts and petty cash for the component.
Allocate and ensure quality of work.
Personnel development.
Assess staff performance.
Apply discipline.
