📋Job Overview
Looking for a rewarding career in public service that makes a real impact? The Department of Defence has an exciting opportunity for you! We’re currently seeking passionate individuals to fill the role of Senior Secretary Grade II in Pretoria. This is your chance to step into the world of government jobs and contribute significantly to the community while building a stable and fulfilling career. As a Senior Secretary Grade II, you’ll be at the heart of the operations, providing essential secretarial support to the Director. Your daily tasks will include managing communications, scheduling appointments, and organizing meetings that keep the department running smoothly. You’ll liaise with travel agencies to coordinate travel arrangements, process claims, and ensure that everything is in place for the Director’s engagements. Your organizational skills will shine as you set up events, manage correspondence, and maintain an effective filing system, all while ensuring that the office operates efficiently. This role is crucial for the functionality of the Department of Defence. By facilitating the smooth flow of information and organization within the office, you will help ensure that the Director can focus on making decisions that serve our country and its citizens. The work you do will directly contribute to the betterment of our community and the effective functioning of the public service. For young South Africans looking to kick-start their careers, this position offers not just a job but a pathway to professional growth. You’ll gain invaluable experience in public administration, develop essential skills, and enjoy a stable work environment. Whether you are just starting your career or looking to transition into government service, this entry-level position is a fantastic opportunity to learn from experienced professionals while making a positive difference in your community. Join us in Pretoria and become a part of a dedicated team that values service, integrity, and excellence. Apply for the role of Senior Secretary Grade II today and take the first step towards a fulfilling career in public service!
📋 Job Details
💰 Salary: R228 321 – R268 950 per annum (Level 05)
📍 Location: Pretoria
📧 Applications: can be emailed to: recruitment07@dmre.gov.za quoting reference number DEE RM07/2025.
❓ Enquiries: Mr M. de Wit Tel No: (012) 339 5316 13
📝Requirements
A minimum of Grade 12/NQF Level 4. Secretarial experience will be an advantage. Special requirements (skills needed): Language skills and the ability to communication well with people at different levels. Computer literate (MS Word, Excel and Power Point) and good telephone etiquette. Sound organisational skills. Good inter-personal skills. High level of reliability. Good communication skills. Ability to act with tact and discretion.
⚡Key Duties & Responsibilities
Provide a secretarial support service to the Director. Receive telephone calls and refers the calls to the correct role. Record appointments and events in the dairy of the Director. Operate office equipment like fax and photocopying machine. Liaises with travelling agencies to make travelling arrangements for Chief Director. Processes travel and subsistence claims for Director. Follow up the arrangements and discuss with the Chief Director when the relevant 12 documents are received to ensure that the Director endorsed the accommodation prior confirmation. Arrange meetings and events for Director. Book venues, invites role player, organise refreshments and set up schedules for meetings and events. Process all invoices that emanate from activities of the work of the Director. Records basic minutes of the meetings of the Director. Draft routine correspondence and reports. Establish and maintain filing system in the office of the Director. Administers matters like the leave for the Director. Handle the procurement of standard items like stationary, refreshments etc. Collect all relevant documents to enable the Director to prepare for meetings. Manage the correspondences in and out of the Director’s office. Ensure that documents submitted for the Director’s approval adhere to set norms and standards. Remain abreast with the procedures and processes that apply in the DOD to ensure efficient and effective support to the Director. Study the relevant Public Service and departmental prescripts/policies and other documents to ensure that the application thereof is understood properly.
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